8:00 - 9:00 AM
9:15 - 10:15 AM Sessions
10:30 - 11:30 AM Sessions
-
Web Meeting Software – Tools to Engage Participants
-
Meetings Spend Consolidation & Management Tools Part I
-
Event Marketing Tech Tools
2:00 - 3:00 PM Sessions
3:15 - 4:15 PM Sessions
-
Networking/Matchmaking Systems
-
Lead Retrieval/ Attendance Verification Tools
-
Attendee Management–Registration
4:30 - 5:30 PM Sessions
-
The APEX Toolbox: Bringing Standards to Event Management
-
Meetings Spend Consolidation & Management Tools Part II
-
Housing/Room Block Management
__________________________________________
8:00 - 9:00 AM General Session
__________________________________________
New Trends in Meetings Technology
Meetings technology veterans will discuss the new and upcoming technology trends that will affect our industry and the way we approach and conduct our meetings and events. Strategies for incorporating an effective technology platform will also be discussed. Q & A with audience response system will be available.
__________________________________________
9:15 - 10:15 AM Sessions
__________________________________________
Online Travel Systems for Meetings
Integration with an online booking system is the next technology push in online meeting planning. Significant cost-savings have been realized by many companies that have learned to integrate their meetings travel with their registration process. In addition, your attendees will enjoy the benefits of a one-stop shop when signing up for your next meeting.
Speaker: TBD
This session will allow you to:
- Understand the benefits of the online travel integration.
- How you can manage meeting travel on-line.
- Create new business opportunities with online travel.
This session is applicable to the following attendee types:
- Corporate
- Association
- Tradeshow
- Technology Level- mid-upper
Return to Listings
__________________________________________
Audience Polling/Response Tools
Create Engaging Meetings and Events: How to Integrate Audience Response and Interaction Tools
Do you “talk to” your audience or “interact with” them? Give your audience a voice and keep them engaged like never before!
During this hands-on, interactive discussion, find out what ARS is, what it isn't and how the solution can be integrated to create truly engaging events. While you already know that ARS is a great tool to gather audience feedback on things like speaker evaluations, event logistics and overall comprehension, we'll teach you how ARS can do so much more.
Don't lose your audience to their PDA's and that darned free WiFi! Create a two-way dialogue with your audience and engage them throughout the entire event.
Speaker: Eric Alzuhn, MSInteractive
This session will allow you to:
- Learn how audience response tools work.
- Learn about the benefits these tools can offer your future meetings.
- Learn about the various pricing structures offered.
This session is applicable to the following attendee types:
- Corporate
- Association
- Tradeshow
- Technology Level- All
Return to Listings
__________________________________________
eRFPs/Site Selection Tools
Online site-selection/request for proposal systems can digitize highly paper-intensive tasks with substantial savings in time and efficiency. Find the right property for your next meeting and send specs based on your needs! Learn how these systems work, discover the benefits, features and options available with the eRFPs/Site Selection Tools available in today's meetings tech marketplace.
Speaker: Melissa Shemanski, Lenos Software
After this session you will be able to:
- Identify the top must-have capabilities
- Avoid potential pitfalls
- Know who the current players are in the marketplace.
- Select the appropriate vendor based on your needs.
This session is applicable to the following attendee types:
- Corporate
- Association
- Tradeshow
- Technology Level- Mid-Level
Return to Listings
__________________________________________
10:30 - 11:30 AM Sessions
__________________________________________
Web Meeting Software – Tools to Engage Participants
Create high performance meetings that broaden participation, stimulate creativity and break through meeting logjams. This session will explore web meeting tools designed to increase the level of participation and interaction among participants in both face-to-face and online meetings. This session will demonstrate tools for brainstorming and idea generation, voting and prioritizing, surveys, action planning and documentation. We will share examples from large and small meetings and events from corporate, government and education sectors were these tools have significantly increased the level of attendee participation and collaboration. Whether in support of your planning team, getting participants engaged before a meeting or boosting the level of interaction during a large group event, web meeting software brings new meaning to high performance meetings.
Speaker: Julia Young, Vice President, Facilitate.com, San Francisco, CA
After this session you will be able to:
- Describe what web meeting software is and how it complements other meeting tools such as presentations, video-, tele- and web-conferencing technology.
- Understand different ways web meeting software can support your meeting process – before, during and after the main event.
- Identify new methods of engaging your meeting participants, whether all in the same conference room or scattered around the world.
- See how increasing the level of participant engagement and interaction can increase the success of your meetings.
This session is applicable to the following attendee types:
- Corporate
- Association
- Tradeshow
- Technology Level- All
Return to Listings
__________________________________________
Meetings Spend Consolidation & Management Tools Part I
This session will discuss the role that technology plays in each step of the Strategic Meetings Management Program (SMMP) initiative with an emphasis on capturing meeting spend and how to uncover rogue spend.
Speaker: Debi Scholar, CMP, CTE
Co-Chair of the National Business Travel Association (NBTA) Groups & Meetings Committee
Meeting & Event Services Director, PricewaterhouseCoopers L.L.P.
After this session you will be able to:
- Formulate an action plan to initiate a meetings spend report to leadership
- Identify eight key technology points to research and review before making final decisions
- Understand at least 21 types of reports that technology tools can provide
This session is applicable to the following attendee types:
- Corporate
- Association
- Tradeshow
- Technology Level- Mid - Advanced
Return to Listings
__________________________________________
Event Marketing Tech Tools
Effective communication and marketing tools are essential components for successful meeting and events. In today's business environment, integrated campaigns yield the most traction and response rates. This tutorial will explain the benefits event marketing systems and how to utilize their features to reach and exceed your marketing goals. Whether a planner is marketing a paid event or trying to organize internal events there are many systems that can be helpful.
Speaker: Ed Lemire, Executive Vice President, Acteva
After this session you will be able to:
- Utilize various marketing technology tools to achieve your marketing goals.
- Learn effective methods to increase attendance at your next event.
- Select the appropriate technology/vendor or use existing marketing technology to accomplish your event goals.
- Extend your event year round with new marketing technology solutions
This session is applicable to the following attendee types:
- Corporate
- Association
- Tradeshow
- Technology Level- Beginner - Mid-level
Return to Listings
__________________________________________
2:00 - 3:00 PM Sessions
__________________________________________
Audio Visual Products/Services
Although a requirement at almost every meeting or event, yet audio visual products and services is perhaps the least understood technology aspect of your function. Learn how to unravel the AV complex and maximize the technology offerings within without getting burned. Lighting, projection, photography, staging, graphics and more will be discussed in this session.
Speaker: Tim Brady, Vice President , Swank Audio Visuals
After this session you will be able to:
- Select the appropriate audio visual tools for your next event.
- Eliminate unnecessary AV services and apply your AV budget where needed most.
- Understand your AV options at your next event.
This session is applicable to the following attendee types:
- Corporate
- Association
- Tradeshow
- Technology Level-All
Return to Listings
__________________________________________
Database Management Tools
Are you maximizing your data? Are you leveraging the information you own about your event attendees? If not, you could be unintentionally giving yourself more work and creating less effective meeting experiences for your attendees. Learn how new developments in database management tools can help you harness the power behind data that you already own and help reduce your workload at the same time.
Speaker: Kevin Corson – Founder, CEO and Chief Vision Officer, HBN, Inc.
After this session you will be able to:
- Work more efficiently with the database you own or discover a new product to suit your needs.
- Integrate other tech tools into your database such as registration, surveys, floor plans, exhibit sales, sponsorships, invoicing and much more.
This session is applicable to the following attendee types:
- Corporate
- Association
- Tradeshow
- Technology Level-All
Return to Listings
__________________________________________
New Tradeshow Tech Tools
Learn what is new and upcoming in the field of tradeshow technology with a look at coming tech tools as meeting and exhibition planners move forward with implementation of future meetings- the next generation.
Speaker: Rich Stone, CEO, ACT Inc. / EXPOCAD
After this session you will be able to:
- Recognize and implement required tradeshow technology tools for your next show.
- Learn what tech innovations are coming next in the tradeshow tech field.
This session is applicable to the following attendee types:
- Tradeshow
- Technology Level-All
Return to Listings
__________________________________________
3:15 - 4:15 PM Sessions
__________________________________________
Networking/Matchmaking Systems
Online networking communities are popping up everywhere and matchmaking tools are catching on fast mostly because both of these tools are proving to be great enhancements to meetings—even changing the business model of revenue generating events. From profile matching to blogs, from private chat groups to attendee polling, from advertising opportunities to event ROI analysis… Learn how it all works in this session!
Speaker: Michael Hatch– Sr. VP of Marketing and Sales, a2z, Inc.
After this session you will be able to:
- How an online community is formed.
- How matchmaking works with your event.
- How both of these functions integrate into your meeting's existing tech tools.
This session is applicable to the following attendee types:
- Corporate
- Association
- Tradeshow
- Technology Level-All
Return to Listings
__________________________________________
Lead Retrieval/ Attendance Verification Tools
Lead retrieval and attendance verification tools are two measurement solutions which are playing a large role in many tradeshow and conferences. Lead retrieval is more than just swiping a badge and transferring static information these days! Come see the latest advances in Lead Management. Additionally, learn how attendance tracking tools have advanced to help you pinpoint more dynamic information about how your attendee's participate in meeting –related activities, sessions, meal functions and more. We will explore how measuring this information adds value to your events by allowing the event planner to quickly understand attendee behavior. Accurate and relevant information is key when evaluating the success of an event, so do not miss this session! Learn how to capture all pertinent information easily and cost-effectively, as well as how measuring and analyzing this data is an integral part of managing effective events.Speaker: Roger Lewis, Senior Vice President , Alliance Tech, Inc.
After this session you will be able to:
- Evaluate important features when choosing an effective lead retrieval solution.
- Know the benefits associated with attendee tracking and analytics.
- Understand important metrics to capture and analyze, in order to truly understand your attendee's behavior at sessions, activities and on the exhibit floor.
- Learn what the buzz is all about with RFID including evaluating RFID attendee reporting and real-time technologies.
- Corporate
- Association
- Tradeshow
- Technology Level-All
__________________________________________
Attendee Management–Registration
The most essential piece of any planner's technology arsenal is a robust, integrated and versatile registration system. The proper registration tool will yield incredible cost-savings, efficiencies and include additional benefits and features to help manage your attendee profiles, preferences, correspondence, and even create revenue-generating opportunities. There are differences, however, in the ever-expanding list of attendee management systems available in the market today. This session will provide an overview of the role of registration systems in the meetings industry, the benefits, list must-have items, pitfalls to avoid, pricing structure samples, and resources when deciding on the best attendee management system for your organization.
Speaker: Bill Flagg, President, RegOnline
After this session you will be able to:
- Determine how your current system compares with others in the marketplace.
- Recognize the one must-have items when evaluating a registration system.
- Avoid potential pitfalls.
- Utilize the marketing and revenue-generating features of registration systems.
This session is applicable to the following attendee types:
- Corporate
- Association
- Tradeshow
- Technology Level- Beginner - Mid-level
Return to Listings
__________________________________________
4:15 - 5:15 p.m. Sessions
__________________________________________
The APEX Toolbox: Bringing Standards to Event Management
Discover how to improve your communications with vendors while enhancing your overall professionalism by using the recently released APEX Meeting & Event Planning Toolbox, a project of the Convention Industry Council. Learn what is on the horizon that will allow the industry to electronically transfer event management files.
Speaker: Chip Meyer,CEO, DataApp
This session will allow you to:
- Have an increased awareness of the content provided in the APEX Toolbox and APEX technology developments.
- Have a list of the information that should always be present when preparing an RFP, rooming list or event specifications.
- Develop your own RFP and event specifications.
- Learn what application developers are current developing toward the APEX Standard
- Discover the soon to be released APEX Power Shop for Event professionals
This session is applicable to the following attendee types:
- Corporate
- Association
- Tradeshow
- Technology Level-All
Return to Listings
__________________________________________
Meetings Spend Consolidation & Management Tools Part II
This session will expand upon the basics of meetings spend and address tangible and intangible returns of a Strategic Meetings Management Program (SMMP).
Speaker: Debi Scholar, CMP, CTE
Co-Chair of the National Business Travel Association (NBTA) Groups & Meetings Committee
Meeting & Event Services Director, PricewaterhouseCoopers L.L.P.
After this session you will be able to:
- Identify formulas to use to document spend and savings
- Learn what other companies are doing to show savings
- Follow new procurement rules by selecting suppliers fairly
This session is applicable to the following attendee types:
- Corporate
- Association
- Tradeshow
- Technology Level- Mid - Advanced
Return to Listings
__________________________________________
Housing/Room Block Management
Housing is still one of the most challenging aspects of meeting planning. In this tutorial we will discuss the different tools available to meeting planners today. This will include the tools that planners can purchase and also tools that hotels are offering. These tools provide more control over your housing process and can offer extensive reporting of critical information. We will explore how these tools can integrate to your registration process and enhance you ability to maximize your contracted room blocks.
Speaker: Sam Fahmy, Vice President of Marketing & Products, Passkey
After this session you will be able to:
- Understand the different tools available to meeting planners
- Learn housing Best Practices using technology
- Know the advantages of integrating your registration tools with housing
tools
This session is applicable to the following attendee types:
- Corporate
- Association
- Tradeshow
- Technology Level- Beginner - Mid-level
Return to Listings
__________________________________________
3 Ways to Register!!!
__________________________________________
$199 All-Inclusive Registration Includes:
- All Educational Sessions
- All Meal Functions
- Networking Reception
- 1-on-1 Appointments
- Vendor Presentations
- Tutorial Guidebook
__________________________________________
$129 Expo Only Fee Includes:
- All Meal functions
- 1-on-1 appointments
- Vendor presentations
- Tutorial Guidebook
__________________________________________
$299 All-Inclusive Registration + Hotel* Includes:
- All educational sessions
- Meal functions
- Networking Reception
- 1-on-1 appointments
- Vendor presentations
- Tutorial Guidebook
- 1 room night at host Hotel, Westin San Francisco Market Street **
**Good for registrations made between June 8th - June 22nd---Extended through June 30th!!
Upon completion of registration, you will be contacted via email with a comp code to receive your included hotel night. If you have any questions, please call: 212-956-4720.
__________________________________________
Register here for San Francisco!