Sessions
- Web Casting / Video Conferencing
- Security Issues in Meetings Technology
- Online Travel Systems for Meetings
- Audience Polling/Response Tools
- eRFPs/Site Selection Tools
- Web Meeting Tools
- Strategic Meetings Management Part I
- Event Marketing Tech Tools
- Tech Demos in Exhibit Hall
- Audio Visual Products/Services
- Database Management Tools
- Tradeshow Tools
- Networking/Matchmaking Systems
- Lead Retrieval/ Attendance Verification Tools
- Attendee Management–Registration
- The APEX Toolbox: Bringing Standards to Event Management
- Strategic Meetings Management Part II
- Housing/Room Block Management
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Webcasting /VideoConferencing
This session will discuss the technologies behind webcasting, video conferencing and the creation of digital archives of meetings for multiple formats; including web, DVD, Apple iPod® and other emerging media -- and how they may be applied to physical and virtual meetings. In addition, for those holding multiple meetings, these technologies offer the opportunity to create ‘channels'—transforming events into on-going experiences and additional subscription/sponsorship opportunities.
Session Take-aways:
- Learn the basics of webcasting and video conferencing
- Leverage your content using webcasting and videoconferencing
- Measure your success- learning what to look for and what you can expect
- Develop checklists to evaluate webcasting / video conferencing vendors
This session is applicable to:
Planner Type: Corporate, association, tradeshow
Technology Level: Beginner - Mid-level
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Security Issues in Meetings Technology
As with any technology, security issues are always a chief concern among technology users and providers. In this new session you will learn what you need to know to keep your data privacy intact and what new security issues surrounding web-based financial transactions are on the horizon.
Session Take-aways:
- How to protect your data
- How to evaluate the security of your vendors
- How to ask the right questions
This session is applicable to:
Planner Type: Corporate, association, tradeshow
Technology Level: All
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Online Travel Systems for Meetings
Integration with an online booking system is the next technology push in online meeting planning. Significant cost-savings have been realized by many companies that have learned to integrate their meetings travel with their registration process. In addition, your attendees will enjoy the benefits of a one-stop shop when signing up for your next meeting.
Session Take-aways:
- Understand the benefits of the online travel integration
- How you can manage meeting travel online
- Create new business opportunities with online travel
This session is applicable to:
Planner Type: Corporate, association, tradeshow
Technology Level: Mid-Advanced
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Audience Polling/Response Tools
Do you “talk to” your audience or “interact with” them? Give your audience a voice and keep them engaged like never before! During this hands-on, interactive discussion, find out what ARS is, what it isn't and how the solution can be integrated to create truly engaging events. While you already know that ARS is a great tool to gather audience feedback on things like speaker evaluations, event logistics and overall comprehension, we'll teach you how ARS can do so much more.
Session Take-aways:
- Learn how audience response tools work
- Learn about the benefits these tools can offer your future meetings
- Learn about the various pricing structures offered
This session is applicable to:
Planner Type: Corporate, association, tradeshow
Technology Level: All
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eRFPs/Site Selection Tools
Online site-selection/request for proposal systems can digitize highly paper-intensive tasks with substantial savings in time and efficiency. Find the right property for your next meeting and send specs based on your needs! Learn how these systems work, discover the benefits, features and options available with the eRFPs/site selection tools available in today's meetings tech marketplace.
Session Take-aways:
- IIdentify the top must-have capabilities
- Avoid potential pitfalls
- Know who the current players are in the marketplace
- Select the appropriate vendor based on your needs
This session is applicable to:
Planner Type: Corporate, association, tradeshow
Technology Level: Mid-level
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Web Meeting Software
Create high performance meetings that broaden participation, stimulate creativity and break through meeting logjams. This session will explore web meeting tools designed to increase the level of participation and interaction among participants in both face-to-face and online meetings. We will demonstrate tools for brainstorming and idea generation, voting and prioritizing, surveys, action planning and documentation, and share examples from large and small meetings from corporate, government and education sectors where these tools have significantly increased the level of attendee participation and collaboration.
Session Take-aways:
- The basics of web meeting software and how it complements other meeting tools
- Understand different ways web meeting software can support your meeting process
- Identify new methods of engaging your meeting participants
- How to increase the success of your meetings
This session is applicable to:
Planner Type: Corporate, association, tradeshow
Technology Level: All
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Strategic Meetings Management Part I
This session will discuss the role that technology plays in each step of the Strategic Meetings Management Program (SMMP) initiative with an emphasis on capturing meeting spend and how to uncover rogue spend.
Session Take-aways:
- Formulate an action plan to initiate a meetings spend report to leadership
- Identify eight key technology points to research and review before making final decisions
- Understand at least 21 types of reports that technology tools can provide
This session is applicable to:
Planner Type: Corporate, association, tradeshow
Technology Level: Mid-Advanced
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Event Marketing Tech Tools
Effective communication and marketing tools are essential components for successful meeting and events. In today's business environment, integrated campaigns yield the most traction and response rates. This session will explain the benefits event marketing systems and how to utilize their features to reach and exceed your marketing goals. Whether a planner is marketing a paid event or trying to organize internal events there are many meetings technology systems that can be helpful.
Session Take-aways:
- Utilize various marketing technology tools to achieve your marketing goals
- Learn effective methods to increase attendance at your next event
- Select the appropriate technology to accomplish your event goals
- Learn about new marketing technology solutions
This session is applicable to:
Planner Type: Corporate, association, tradeshow
Technology Level: Beginner-Mid-level
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Here is your opportunity to learn more about a specific vendor product through 20-minute product demonstrations.
Vendor/product listings will be available online soon. Stay Tuned!
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Audio Visual Products/Services
Although a requirement at almost every meeting or event, yet audio visual products and services is perhaps the least understood technology aspect of your function. Learn how to unravel the AV complex and maximize the technology offerings within without getting burned. Lighting, projection, photography, staging, graphics and more will be discussed in this session.
Session Take-aways:
- How to select the appropriate audio visual tools for your events
- Evaluate your AV budget, and eliminate unnecessary AV services
- Understand your AV options at your next event
This session is applicable to:
Planner Type: Corporate, association, tradeshow
Technology Level: All
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Database Management Tools
Leveraging Data for Strategic Meetings Management
Are you leveraging the information you own about your meetings across your enterprise? Or are you still working with multiple silos of data and are challenged with providing business intelligence on demand? Learn how a comprehensive data management approach can help you harness the power behind data that you already own and help you play a strategic role in your enterprise.
Session Take-aways:
- Understand the opportunity for strategic data management
- Gain insight on key requirements for a successful strategic data management implementation
This session is applicable to:
Planner Type: Corporate, association, tradeshow
Technology Level: All
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New Tradeshow Tech Tools
Learn what is new and upcoming in the field of tradeshow technology with a look at coming tech tools as meeting and exhibition planners move forward with implementation of future meetings- the next generation. After this session you will be able to:
- Recognize and implement required tradeshow technology tools for your next show.
- Learn what tech innovations are coming next in the tradeshow tech field.
- Tradeshow
- Technology Level-All
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Networking/Matchmaking Systems
Online networking communities are popping up everywhere and matchmaking tools are catching on fast mostly because both of these tools are proving to be great enhancements to meetings—even changing the business model of revenue generating events. From profile matching to blogs, from private chat groups to attendee polling, from advertising opportunities to event ROI analysis… learn how it all works together!
Session Take-aways:
- How an online community is formed
- How matchmaking works with your event
- How to integrate both of these functions into your meeting's existing tech tools
This session is applicable to:
Planner Type: Corporate, association, tradeshow
Technology Level: All
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Lead Retrieval/ Attendance Verification Tools
Lead retrieval and attendance verification tools are two measurement solutions which are playing a large role in many tradeshow and conferences. Lead retrieval is more than just swiping a badge and transferring static information these days! Come see the latest advances in lead management. Additionally, learn how attendance tracking tools have advanced to help you pinpoint more dynamic information about how your attendee's participate in meeting – related activities, sessions, meal functions and more. We will explore how measuring this information adds value to your events by allowing the event planner to quickly understand attendee behavior.
Session Take-aways:
- Evaluate important features when choosing an effective lead retrieval solution
- Know the benefits associated with attendee tracking and analytics
- Understand important metrics to capture and analyze, in order to truly understand your attendee's behavior at sessions, activities and on the exhibit floor
- Learn what the buzz is all about with RFID including evaluating RFID attendee reporting and real-time technologies.
This session is applicable to:
Planner Type: Corporate, association, tradeshow
Technology Level: All
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Attendee Management–Registration
The most essential piece of any planner's technology arsenal is a robust, integrated and versatile registration system. The proper registration tool will yield incredible cost-savings, efficiencies and include additional benefits and features to help manage your attendee profiles, preferences, correspondence, and even create revenue-generating opportunities. There are differences, however, in the ever-expanding list of attendee management systems available in the market today. This session will provide an overview of the role of registration systems in the meetings industry, the benefits, list must-have items, pitfalls to avoid, pricing structure samples, and resources when deciding on the best attendee management system for your organization.
Session Take-aways:
- Determine how your current system compares with others in the marketplace
- Recognize the one must-have items when evaluating a registration system
- How to avoid potential pitfalls
- Utilize the marketing and revenue-generating features of registration systems
This session is applicable to:
Planner Type: Corporate, association, tradeshow
Technology Level: Beginner - Mid-level
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The APEX Toolbox: Bringing Standards to Event Management
Discover how to improve your communications with vendors while enhancing your overall professionalism by using the recently released APEX Meeting & Event Planning Toolbox, a project of the Convention Industry Council. Learn what is on the horizon that will allow the industry to electronically transfer event management files.
Session Take-aways:
- Develop an increased awareness of the APEX Toolbox and APEX technology developments
- Have checklists when preparing an RFP, rooming list or event specifications
- Learn how to develop your own RFP and event specifications
- Learn what application developers are current developing toward the APEX standards
- Discover the soon to be released APEX Power Shop for event professionals
This session is applicable to:
Planner Type: Corporate, association, tradeshow
Technology Level: All
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Strategic Meetings Management Part II
This session will expand upon the basics of meetings spend and address tangible and intangible returns of a Strategic Meetings Management Program (SMMP).
Session Take-aways:
- Identify formulas to use to document spend and savings
- Learn what other companies are doing to show savings
- Follow new procurement rules by selecting suppliers fairly
This session is applicable to:
Planner Type: Corporate, association, tradeshow
Technology Level: Mid - Advanced
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Housing/Room Block Management
Housing is still one of the most challenging aspects of meeting planning. In this tutorial we will discuss the different tools available to meeting planners today. This will include the tools that planners can purchase and also tools that hotels are offering. These tools provide more control over your housing process and can offer extensive reporting of critical information. We will explore how these tools can integrate to your registration process and enhance you ability to maximize your contracted room blocks.
Session Take-aways:
- Understand the different tools available to meeting planners
- Learn housing best practices using technology
- Know the advantages of integrating your registration and housing
This session is applicable to:
Planner Type: Corporate, association, tradeshow
Technology Level: Beginner - Mid-level
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12:20 pm – 12:40 pm
Tech Demo Station A
Ungerboeck Systems International, Inc.
Looking for ways to avoid the long lines at the registration desk? Come and look at the self-service check-in and badge printing option that EBMS offers, whether it be a kiosk in the convention center or a touch screen PC in the lobby of the headquarters hotel. It couldn’t be easier!
Tech Demo Station B
Passkey
Your event management just got so much easier. One complete online group reservations management solution to help you manage your housing, attendee bookings, reduces your attrition exposure, alleviates book-around, saving you time and money. Let us show you how Passkey provides:
- Customized event websites
- Easy room list management
- 24/6 access to event reports
- Instant event activity updates/alerts
- Seamless integration to preferred registration solution
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12:40 pm – 1:00 pm
Tech Demo Station A
RegOnline
Join us for a live demo and we'll show you how to make your life a whole lot easier with RegOnline's automated online event registration.
Tech Demo Station B
Expocad
A.C.T. will be demonstrating EXPOCAD FX - Check out our latest innovative take on interactive floor plans!
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1:00 pm – 1:20 pm
Tech Demo Station A
a2z, Inc.
This presentation will feature the latest online B2B and event networking, matchmaking and appointment scheduling tools for show managers to connect their attendees with each other, and the best exhibitor/vendors, products and services year-round. Peer-to-peer, buyer-to-seller, attendee-to-sessions, and sponsor-to-sessions matchmaking, appointment setting tools and system flexibility will be demonstrated.
Tech Demo Station B
Certain Software
Rick Borry (TheRegistrationDoctor.com) will demonstrate custom reporting within Certain Registration. Certain takes “one-click reporting” to a new level, with the power to select columns, sort rows, filter data, and export into common formats. Customizable “Changes” reports and drill-down filters help make dynamic, Web-based reporting a must-have for meeting professionals today.
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1:20 pm – 1:40 pm
Tech Demo Station A
Acteva
Maximizing Your Meetings & Events ROI with salesforce.com and ActevaRSVP
With help from Salesforce and ActevaRSVP for AppExchange, every tradeshow, field marketing event, seminar, workshop or user group meeting is an opportunity to enhance relationships with existing clients and tap into new lead sources.
During this live demo of ActevaRSVP for AppExchange you'll see first hand how easy it is to create events, invite participants, and track RSVPs—without leaving the familiar interface of salesforce.com.
Tech Demo Station B
WingateWeb
Tracking the success of your event marketing spend is critical to understanding how to effectively attract and convert new customers. With Web Analytics by WingateWeb, you can track your email, Web, print and other marketing efforts and know which ones drove actual registrations.
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1:40 pm – 2:00 pm
Tech Demo Station A
Spotme
Join us for a hands-on learning experience and see how Spotme's many applications can work for you.
Topics will include:
- Personable event registration experience.
- Point & Click portable electronic business info exchange.
- Engage & Matter - online voting and survey reporting.
- Spot Function – radar, connect and collaborate
Tech Demo Station B
MSInteractive
"Inspire Your Audience to Action: Integrating custom games
Who's going to be the winner? It could be you!
During this 15 minute demo, find out how integrating a well created custom game can be a great way to close an event and reinforce key messaging. Play along and win prizes!!
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